Job Descriptions


Stone School relies upon the school community in order to keep costs down. Each family has a school job that they are responsible for fulfilling. Families report their progress by email or school mail to the Jobs Coordinator via submission of the School Jobs Monthly Checklist.

School jobs (excluding board positions) are listed below. Click on “details” for the complete job description.

 


ABC Book Coordinator 4’s AM

Work with Rauchelle and class parents to create the annual ABC book.

Details
  • In the fall, contact Rauchelle to plan when to work on which letters of the ABC book.
  • Contact Dollar Bill Copying (734) 665-9200 (or another copy shop) to get pricing for printing color books.
  • Create flyer explaining book and order forms with prices and due date to send home via school mail to the 4’s AM class to order books.
  • Have a sample book printed for display at the spring general meeting for parents to see.
  • Collect order forms and money.
  • Place order for books.
  • Distribute books.

ABC Book Coordinator 4’s PM

Work with Rauchelle and class parents to create the annual ABC book.

Details
  • In the fall, contact Rauchelle to plan when to work on which letters.
  • Contact Dollar Bill Copying (734) 665-9200 (or another copy shop) to get pricing for printing color books.
  • Create flyer explaining book and order forms with prices and due date to send home via school mail to the 4’s PM class to order books.
  • Have a sample book printed for display at the spring general meeting for parents to see.
  • Collect order forms and money.
  • Place order for books.
  • Distribute books.

Art Fundraiser Art Assist 3’s

Work with children to create special art projects.

Details
  • Work with Beth to set a few days in the fall when you will come into class and work with children one at a time to help complete art projects for the school art fundraiser.
  • Beth will supply the project ideas and supplies; you will be an extra assist parent on these days.

Art Fundraiser Art Assist 3/4’s

Work with children to create special art projects.

Details
  • Work with Beth to set a few days in the fall when you will come into class and work with children one at a time to help complete art projects for the school art fundraiser.
  • Beth will supply the project ideas and supplies; you will be an extra assist parent on these days.

Art Fundraiser Art Assist 4’s AM

Work with Rauchelle and class parents to create the annual ABC book.

Details
  • Work with Beth to set a few days in the fall when you will come into class and work with children one at a time to help complete art projects for the school art fundraiser.
  • Beth will supply the project ideas and supplies; you will be an extra assist parent on these days.

Art Fundraiser Art Assist 4’s PM

Work with Rauchelle and class parents to create the annual ABC book.

Details
  • Work with Beth to set a few days in the fall when you will come into class and work with children one at a time to help complete art projects for the school art fundraiser.
  • Beth will supply the project ideas and supplies; you will be an extra assist parent on these days.

Assist Scheduler 3’s

Make and maintain schedules for assist parents.

Details
  • Set up schedule for your class by semester.
  • There are three assist parents per class unless the teacher tells you otherwise.
  • Make sure each family has an approximately equal number of each assist position. Unless requested, do not schedule families for two weeks in a row.
  • List parents by child’s last name.
  • Obtain a list of children’s birthdays. Schedule parents for snack assist as close to the child’s birthday as possible. For summer birthdays, schedule on half birthdays. Schedule only one birthday per day.

Schedule Conflicts (first semester)

  • Refer to the list of scheduling difficulties/requests that will be available after orientation and accommodate requests if possible.

(second semester)

Ask families about scheduling conflicts in advance of making up the schedule.

  • Put a time limit (about 1 week) to get responses- otherwise you will be receiving change requests after you have already made the schedule.
  • Once the schedule has been made and distributed, remind parents that it is their duty to find a substitute in the event of a conflict (not the assist scheduler’s duty)

Make Schedule:

  • List name and phone number of emergency assist parent on the bottom of the schedule.
  • Put the time that parents are to be at school on the schedule.
  • Put the following reminder at the bottom of the schedule: “If an emergency arises and you cannot assist on your scheduled day, it is your responsibility to trade with another person. Changes in the schedule should be marked on the master at school.”
  • Keep informed of changes in class size and integrate changes into the schedule. Notify members of changes made when necessary.

Distribution:

  • First semester schedule should be copied and distributed to all class members and to the teacher (plus 5 extras) by the second week of classes.
  • Second semester schedule should be distributed during the first week in December (before break).
  • Send out through school mail.

Assist Scheduler 3/4’s

Make and maintain schedules for assist parents.

Details
  • Set up schedule for your class by semester.
  • There are three assist parents per class unless the teacher tells you otherwise.
  • Make sure each family has an approximately equal number of each assist position. Unless requested, do not schedule families for two weeks in a row.
  • List parents by child’s last name.
  • Obtain a list of children’s birthdays. Schedule parents for snack assist as close to the child’s birthday as possible. For summer birthdays, schedule on half birthdays. Schedule only one birthday per day.

Schedule Conflicts (first semester)

  • Refer to the list of scheduling difficulties/requests that will be available after orientation and accommodate requests if possible.

(second semester)

Ask families about scheduling conflicts in advance of making up the schedule.

  • Put a time limit (about 1 week) to get responses- otherwise you will be receiving change requests after you have already made the schedule.
  • Once the schedule has been made and distributed, remind parents that it is their duty to find a substitute in the event of a conflict (not the assist scheduler’s duty)

Make Schedule:

  • List name and phone number of emergency assist parent on the bottom of the schedule.
  • Put the time that parents are to be at school on the schedule.
  • Put the following reminder at the bottom of the schedule: “If an emergency arises and you cannot assist on your scheduled day, it is your responsibility to trade with another person. Changes in the schedule should be marked on the master at school.”
  • Keep informed of changes in class size and integrate changes into the schedule. Notify members of changes made when necessary.

Distribution:

  • First semester schedule should be copied and distributed to all class members and to the teacher (plus 5 extras) by the second week of classes.
  • Second semester schedule should be distributed during the first week in December (before break).
  • Send out through school mail.

Assist Scheduler 4’s AM

Make and maintain schedules for assist parents.

Details
  • Set up schedule for your class by semester.
  • There are three assist parents per class unless the teacher tells you otherwise.
  • Make sure each family has an approximately equal number of each assist position. Unless requested, do not schedule families for two weeks in a row.
  • List parents by child’s last name.
  • Obtain a list of children’s birthdays. Schedule parents for snack assist as close to the child’s birthday as possible. For summer birthdays, schedule on half birthdays. Schedule only one birthday per day.

Schedule Conflicts (first semester)

  • Refer to the list of scheduling difficulties/requests that will be available after orientation and accommodate requests if possible.

(second semester)

Ask families about scheduling conflicts in advance of making up the schedule.

  • Put a time limit (about 1 week) to get responses- otherwise you will be receiving change requests after you have already made the schedule.
  • Once the schedule has been made and distributed, remind parents that it is their duty to find a substitute in the event of a conflict (not the assist scheduler’s duty)

Make Schedule:

  • List name and phone number of emergency assist parent on the bottom of the schedule.
  • Put the time that parents are to be at school on the schedule.
  • Put the following reminder at the bottom of the schedule: “If an emergency arises and you cannot assist on your scheduled day, it is your responsibility to trade with another person. Changes in the schedule should be marked on the master at school.”
  • Keep informed of changes in class size and integrate changes into the schedule. Notify members of changes made when necessary.

Distribution:

  • First semester schedule should be copied and distributed to all class members and to the teacher (plus 5 extras) by the second week of classes.
  • Second semester schedule should be distributed during the first week in December (before break).
  • Send out through school mail.

Assist Scheduler 4’s PM

Make and maintain schedules for assist parents.

Details
  • Set up schedule for your class by semester.
  • There are three assist parents per class unless the teacher tells you otherwise.
  • Make sure each family has an approximately equal number of each assist position. Unless requested, do not schedule families for two weeks in a row.
  • List parents by child’s last name.
  • Obtain a list of children’s birthdays. Schedule parents for snack assist as close to the child’s birthday as possible. For summer birthdays, schedule on half birthdays. Schedule only one birthday per day.

Schedule Conflicts (first semester)

  • Refer to the list of scheduling difficulties/requests that will be available after orientation and accommodate requests if possible.

(second semester)

Ask families about scheduling conflicts in advance of making up the schedule.

  • Put a time limit (about 1 week) to get responses- otherwise you will be receiving change requests after you have already made the schedule.
  • Once the schedule has been made and distributed, remind parents that it is their duty to find a substitute in the event of a conflict (not the assist scheduler’s duty)

Make Schedule:

  • List name and phone number of emergency assist parent on the bottom of the schedule.
  • Put the time that parents are to be at school on the schedule.
  • Put the following reminder at the bottom of the schedule: “If an emergency arises and you cannot assist on your scheduled day, it is your responsibility to trade with another person. Changes in the schedule should be marked on the master at school.”
  • Keep informed of changes in class size and integrate changes into the schedule. Notify members of changes made when necessary.

Distribution:

  • First semester schedule should be copied and distributed to all class members and to the teacher (plus 5 extras) by the second week of classes.
  • Second semester schedule should be distributed during the first week in December (before break).
  • Send out through school mail.

Book Order Helper: October-January

Staple flyers into packets.

Details
  • Beth will send home the flyers and copies of the month’s book order letter through school mail.
  • You will separate out the individual flyers and staple together packets containing one of each flyer plus the letter on the top.
  • Send these and the remaining catalog pages back to Beth through school mail, and they will go home with families.
  • Beth will take care of the actual ordering and distributing of the books.

Book Order Helper: February-May

Staple flyers into packets.

Details
  • Beth will send home the flyers and copies of the month’s book order letter through school mail.
  • You will separate out the individual flyers and staple together packets containing one of each flyer plus the letter on the top.
  • Send these and the remaining catalog pages back to Beth through school mail, and they will go home with families.
  • Beth will take care of the actual ordering and distributing of the books.

Building & Grounds Committee

Help to repair and maintain the building and grounds.

Details
  • Assist with repairs around the school or special projects – painting, building, yardwork, etc. – as requested by the Building and Grounds Chair.
  • It is most useful to have “fix-it” skills or other applicable special skills like plumbing, landscaping, painting, etc.

Equipment and Supply Purchaser 1: October – January

Keep consumable supplies stocked up.

Details
  • Try to do a weekly inventory of the school’s supply of consumable items like toilet paper, trash bags, cups, etc.  – you will receive a master list of the supplies you are responsible for.
  • Purchase any items that are running low.
  • It is very helpful to have a Costco membership for this position, but it is not required.

Equipment and Supply Purchaser 2: February – May

Keep consumable supplies stocked up.

Details
  • Try to do a weekly inventory of the school’s supply of consumable items like toilet paper, trash bags, cups, etc.  – you will receive a master list of the supplies you are responsible for.
  • Purchase any items that are running low.
  • It is very helpful to have a Costco membership for this position, but it is not required.

Fundraising Committee

Assist Fundraising Coordinator with school fundraisers throughout the year.

Details
  • Contact Fundraising Coordinator at the beginning of the month to find out your assignment or any assistance needed for the month.Coordinate with chair to complete at least 2 fundraisers for the year.
  • Coordinate with chair in distributing order forms and flyers for upcoming fundraiser.  Organize information about your fundraiser.  Include what is being sold, the cost, whether or not sales tax needs to be added, dates of the sale, payment instructions, delivery date, if possible, and your contact information for anyone with questions. Send out the information through school mail.
  • Collect order forms and money from the envelope in the main entry hall.
  • Total all orders on a spreadsheet, keeping clear and complete records of all money received, including the check number next to the selling family’s name.  Double check each family’s order and payment.  Individual item totals as well as money grand totals will be needed to call in order.
  • Coordinate with Fundraising Coordinator in calling in orders and getting a check from the assistant treasurer for payment on delivery day.
  • Turn in checks to be deposited to the Financial Processor within two weeks of the due date of the fundraiser.
  • Turn in all paperwork to Fundraising Coordinator at the close of your fundraiser.

Garbage Set Out and Return

Take garbage bins to the curb and back every week.

Details

Stop by the school on Sunday evenings and take the garbage, recycling, and composting bins to the curb.

They go on the grass strip between the sidewalk and street, near the teacher’s parking spot.

On Monday evening  (or Tuesday morning if you’re a 3’s class parent) take the bins back to their usual spots by the back door.

This job needs to be done every week.


Insurance Coordinator

Renew insurance policies and recommend adjustments.

Details
  • Obtain copies of current and past insurance policies from the co-presidents.
  • Study the policies to understand Stone School’s coverage.
  • Determine whether we have adequate coverage and also if we are getting a fair insurance rate; propose adjustments to the board, as necessary.
  • Address any insurance questions that come up during the school year.
  • Renew insurance policies. This will happen fairly soon after the beginning of the school year.

International Family Liason

Help families who have moved from another country.

Details
  • This is a job for someone ideally who has moved here from another country and who speaks a 2nd language besides English.
  • We have Stone School families every year that are new to the US and/or who don’t speak much English.
  • The Liaison would work with these families to help them settle into our school community and understand how things work at school.
  • You would work with the teacher to help find resources – language and otherwise – for families as needed.
  • The Membership Chair or teachers will notify you when a new family enrolls that could use some support.

  Jobs Coordinator

Keep track of which jobs have been completed by families.

Details
  • All co-op members (except members of the board) are required to turn in a checklist every month describing what they did for their school job. A sample blank copy is included in your job folder. It is your job to collect and keep track of these forms to make sure all the jobs are being performed properly.
  • Teachers will give you a list of jobholders by the second week of school.
  • Collect monthly sheets from the teachers.
  • Check off completed jobs on spreadsheet.
  • If you do not receive a job sheet from a family, call or write a note* to remind them.
  • If jobs are not done for two months, contact one of the co-presidents to let her/him know. *Sample Note

School Jobs Monthly Checklist


Laundry

Wash smocks.

Details
  • Your child’s teacher will occasionally send home a basket of paint smocks for you to wash.
  • If possible, please use an unscented detergent such as All Free and Clear.
  • Please do not use any dryer sheets when you dry the smocks.
  • You will return the smocks on your child’s next school day.

Membership Committee 1: 3’s and 3/4’s Tours

Assist the Membership Chair with tours, open houses, and enrollments.

Details
  • Committee members’ job duties include:Organizing and giving tours to prospective members,Answering emails,Checking and answering school voicemail,Assist in enrollment packet stuffing, addressing, and mailing.
  • Committee members are to communicate with Membership Chair regarding: additions, withdrawal, or any other important membership information.
  • Also, committee members are encouraged to attend Open Houses, Preschool Expo (in January), and other publicity events.
  • During the summer, committee members may be asked to help process enrollment paperwork as it arrives to the school.
  • Help Membership Co-Chairs as needed.
  • This committee member should be a 3’s or 3/4’s parent who is willing to give tours on Tuesdays and Thursdays as needed.

Membership Committee 2: 4’s AM and 4’s PM Tours

Assist the Membership Chair with tours, open houses, and enrollments.

Details
  • Committee members’ job duties include:Organizing and giving tours to prospective members,Answering emails,Checking and answering school voicemail,Assist in enrollment packet stuffing, addressing, and mailing.
  • Committee members are to communicate with Membership Chair regarding additions, withdrawal, or any other important membership information.
  • Also, committee members are encouraged to attend Open Houses, Preschool Expo (in January), and other publicity events.
  • During the summer, committee members may be asked to help process enrollment paperwork as it arrives to the school.
  • Help Membership Co-Chairs as needed.
  • This committee member should be a 4’s AM or 4’s PM parent who is willing to give tours on Mondays, Wednesdays, and Fridays as needed.

Membership Committee 3

Assist the Membership Chair with tours, open houses, and enrollments.

Details
  • Committee members’ job duties include:Organizing and giving tours to prospective members,Answering emails,Checking and answering school voicemail,Assist in enrollment packet stuffing, addressing, and mailing.
  • Committee members are to communicate with Membership Chair regarding additions, withdrawal, or any other important membership information.
  • Also, committee members are encouraged to attend Open Houses, Preschool Expo (in January), and other publicity events.
  • During the summer, committee members may be asked to help process enrollment paperwork as it arrives to the school.
  • Help Membership Co-Chairs as needed.

Membership Committee 4

Assist the Membership Chair with tours, open houses, and enrollments.

Details
  • Committee members’ job duties include:Organizing and giving tours to prospective members,Answering emails,Checking and answering school voicemail,Assist in enrollment packet stuffing, addressing, and mailing.
  • Committee members are to communicate with Membership Chair regarding additions, withdrawal, or any other important membership information.
  • Also, committee members are encouraged to attend Open Houses, Preschool Expo (in January), and other publicity events.
  • During the summer, committee members may be asked to help process enrollment paperwork as it arrives to the school.
  • Help Membership Co-Chairs as needed.

Raffle Chair

Solicit prizes, distribute tickets, and and keep careful records related to the yearly raffle.

Details

The SSCP Raffle has been one of our most profitable fundraisers.  It is held during the Spring General Meeting in April.  SSCP must apply to the State of Michigan for a license in order to do this. Prizes are acquired by businesses  and co-op families and the donation is tax-deductible.  The grand prize should be lined up well in advance.  Among other information, the grand prize must be listed on the tickets.  Also, the raffle will be more profitable if a sponsor is found to cover the expense of printing the tickets.  The sponsors’ name could be printed on the tickets as advertisement.  (Tickets sponsored by:  ) You have Raffle Committee members whose school job is to assist you in any way they can. Starting a few months before the raffle, plan meetings with these members to assign tasks and check on progress.

Timeline for a successful raffle:

  • Starting in the fall, and continuing throughout the year, solicit co-op members (possibly through all-school emails or through a flyer) and local businesses for prize donations to be raffled off at the spring general meeting. Have a form letter printed with SSCP letterhead to take to restaurants, theatres, hotels, entertainment venues, stores, museums, and the like.  You will have to be diligent with checking back with places for donations.  Remind them that donations are tax deductible and we can list donating businesses on the website as advertisement.
  • The Grand Prize should be obtained as soon as possible.  Some of the past grand prizes have been a “Mackinac Island Getaway” (which included hotel and ferry tickets), a Meijer gift card, airline tickets, oriental rugs and cash.  The grand prize is usually valued at $300-$500.
  • Apply to the State of Michigan for a raffle license.  Look in the previous years’ folder for the application, ask the Fundraising Coordinator or contact Charitable Gaming Division at 517-335-5786.  Also ask Fundraising Coordinator for License Number and Organization ID.
  • Print tickets 3-4 months before the raffle.  Tickets sometimes take up to 4 weeks to print.  We have typically printed 6000 tickets, 100 tickets to each family with extras on hand for ambitious sellers.
  • Send both an all-school email and an alumni email 3-4 months before the raffle.  Ask families with possible prize connections to come forward.  Past prizes have included everything from bags of new books or theatre tickets to a complete birthday party package.  This is also an opportunity to advertise the raffle and share some of the prizes acquired to date. Families may also donate items for a Silent Auction to be held the night of the raffle.
  • Send out tickets in a sealed envelope to families 2-3 weeks before the raffle.  Include a flyer listing prizes to be won, date of raffle, and cost of tickets and due date for money and ticket stubs. Distribute the flyer and tickets to families in person at dropoff or pickup.   Families may get more tickets, but the stubs and money from those sold should be returned first.  In the past we have sold the tickets at $1 each.  We can accept checks or cash for this fundraiser.
  • Record keeping must be thorough! You are to keep track of ALL tickets.  Have a membership list and record with ticket numbers sent to each family.  Keep track of returns, stubs, unsold tickets, and how sold tickets were paid. There will be a record keeping sheet sent with the raffle license to be used for this purpose.
  • At the Spring General Meeting, conduct the drawing.  Have list of prizes displayed and also have the license on hand.
  • Other notes:  The winner need not be present.  Each winner picks the next ticket stub.  Prizes are awarded by value.  Write the prize won on the ticket stub, to be kept for records.
  • Distribute the prizes.
  • After the raffle, give all money and checks to the financial processor with a copy of the fundraiser report and a list of donors, including the value of the donation.
  • Send a list of all donors (families and businesses) to the Website Maintenance person to be listed on the website.
  • Write thank you notes to all donors and mail those out. You can bring blank notecards to the Spring Meeting and ask all families there to help write a few generic notes (“thank you for your generous donation”), to make your job easier.
  • A raffle financial statement is required by the State.  This must be filed shortly after holding the raffle.  Check with the State for the exact timing.
  • File the license, ticket record keeping sheets, fundraiser reports, winning ticket stubs (stapled to copy paper), and any other papers related to the State’s requirements in the Fundraising folder.

Raffle Committee

Assist the raffle chair with task list.

Details

The raffle is held in April, at the Spring General Meeting. Starting a few months before that, you will meet with the Raffle Chair to distribute tasks and check in with progress reports.

Your duties may include contacting businesses or individuals to ask if they’d like to donate, picking up prizes, distributing raffle tickets to members, helping with paperwork, helping to run the raffle itself, writing thank-you notes after the raffle, and anything else the Raffle Chair needs you to do.


Room Helper: Block and Building Toys Center

Sort toys and clean the block area.

Details

These tasks should be completed once a month. They can be done on a weekend or evening, or on a class day when children are at recess or before or after class, if it’s OK with your child’s teacher. These tasks should NOT be done during class time on a day you are scheduled to assist.

  • Straighten block area.
  • Check bins of building toys to be sure all toys are sorted in the correct bins.
  • Wipe down all shelves with Sterigent cleaner.
  • Wash the garage and barn with Sterigent cleaner.
  • Clean underneath the block shelves.

Room  Helper: Dramatic Play Center

Straighten and clean the play kitchen area.

Details

These tasks should be completed once a month. They can be done on a weekend or evening, or on a class day after children go outside to recess. These tasks should NOT be done on a day you are scheduled to assist.

  • Straighten kitchen area.
  • Wash food and dishes.  Food and dishes can be washed by hand with a bleach and water solution or dish detergent. This should ideally be done over a weekend, so that they are not missing from school on class days.
  • Wash surfaces of play kitchen, table and chairs with Sterigent cleaner.
  • Straighten and organize dress-up and doll clothes.
  • Wash dolls with Sterigent cleaner, if appropriate
  • Wipe down red shelves and dress up closet shelves with Sterigent cleaner.

Room Helper: Math, Manipulatives, and Puzzles Center

Organize and clean shelf areas.

Details

These tasks should be completed once a month. They can be done on a weekend or evening, or on a class day after children go outside to recess. These tasks should NOT be done on a day you are scheduled to assist.

  • Organize the two red shelf units by the table. Make sure all bins are in the correct area – blue writing on the labels mean they belong in the block area, green writing goes with the ABC center, red writing goes on one of the two red shelf units by the table, and black writing goes on a high shelf in the labeled art cupboard.
  • Sort out missing pieces and put them where they belong.
  • Replace broken containers.
  • Put puzzles together if necessary.
  • Put puzzles in puzzle rack.
  • Clean underneath shelves.
  • Remove the bins and wash the shelves and tops with Sterigent cleaner.

Room Helper: Playdough Maker

Make playdough every month.

Details
  • Your job is to make and send new playdough in during the first week of each month.
  • You may make the playdough in any color you and your child would like.
  •  It’s easiest to just send the playdough to school in a gallon-size Ziploc bag.

Playdough Recipe:

3 cups flour

1½ cups salt

6 teaspoons cream of tartar

3 cups water

6 Tablespoons oil

Liquid food coloring added to water.

Cook over medium heat, stirring constantly until it forms a ball. Remove, knead, cool. Put in airtight container.


Seasonal Workday Coordinator

Ensure that families understand and can complete their seasonal workday tasks.

Details
  • Get list of families signed up to do seasonal workdays from orientation meetings.
  • Send out letters through school mail to remind families of upcoming major cleanup.
  • Confer with teachers about ideas for tasks to be done on work days.
  • Confer with Building and Grounds Chair about tasks that need to be accomplished and advise families about any tools or equipment they may need to bring with them (rakes, etc.).
  • Provide a list of the families who have signed up for a seasonal workday in an all-school email – email a co-president to send that out.
  • If contacted 24 hours or more before a scheduled clean up by a family who will not be able to make it, assign an alternate task to that family to be completed within two weeks.  If the task is not completed, report the family to the Building and Grounds Chair for a fine letter to be sent.
  • Report no-shows to Building and Grounds Chair for fine letter to be sent.

Service Project Committee Member

Assist the Service Project Coordinator with charity drives.

Details

At the beginning of each month contact the Service Project Coordinator to find out where your help is needed.

  • Tasks may include:
    • Publicize the project to Stone School: beginning in October, write all-school emails for a co-president to send out, send out fliers to every family stating what is needed. Do as much publicizing as possible; this is the best way to ensure success. Also, enlist help from the co-presidents and the board.

     

    • Collect goods to be donated; talk to the teachers to find a way to store beforehand.

     

    • Coordinate and deliver goods to families or agency we’re working with.

     

    • Write a follow-up all-school email for a co-president to send out, giving families information about the project and why it was helpful for those in need. Thank the families for their generosity!

Service Project Coordinator

Organize charity drives.

Details

You will have committee members to help you – plan to touch base with them before you start planning your first project.

  • Obtain information about several project possibilities and present these to the board in October to determine which one will be done.  In the past, working with SAFE House to provide holiday presents and food has been very popular and well received; we have also done food drives in the fall and spring, collected donations for the Humane Society, and worked with Mott Children’s Hospital and the Department of Social Services.  Ask the teachers about these.
  • Maintain close contact with the agency we’re working with.
  • Publicize the project to Stone School: beginning in October, write all-school emails for a co-president to send out, send out fliers to every family stating what is needed. Do as much publicizing as possible; this is the best way to ensure success. Also, enlist help from the co-presidents and the board.
  • Collect goods to be donated; talk with teachers to find a way to store beforehand.
  • Coordinate and deliver goods to families or agency we’re working with.
  • Write a follow-up all-school email for a co-president to send out, giving families information about the project and why it was helpful for those in need. Thank the families for their generosity

Social Committee

Arrange refreshments, set up, and clean up all-school events.

Details

There are three regularly scheduled social events during the school year: the Fall General Meeting, the February Open House, and the Spring General Meeting. Your job is to set up, provide food and drink (assistant treasurer will reimburse you), and clean up afterwards. You will work with the other Social Committee members to make plans and divide up tasks.

  • Provide refreshments such as soft drinks, coffee, water, cups, napkins, baked goods and snacks from the approved snack list.
  • Provide refreshments such as soft drinks, coffee, water, cups, napkins, baked goods and snacks from the approved snack list.
  • Report your plans for events to the board.
  • Submit receipts to Assistant Treasurer for reimbursement.

Special Programs Coordinator

Plan and run Saturday morning events.

Details

Think of some special Saturday morning events you’d like to see at school. These could be babysitting mornings where children are dropped off and a few assist parents watch everyone; parent and child science days; parent and child art project days; or anything else you can think of.

  • Talk with the board and teachers about possible ideas before formally planning anything and about how much to charge per child for the event, and how to have families register and pay.
  • If you are planning an activity where materials will be consumed, e.g. an art or science project, please talk to the teachers about what you will need and see if they need you to purchase your own supplies for the event.
  • You can submit any receipts to the Assistant Treasurer for reimbursement.

Substitute Teacher – 3’s

Teach your child’s class when the regular teacher is absent.

Details
  • Take the teacher’s place on the days that she cannot be present (for your class only).
  • Attend the CPR/First Aid class offered at SSCP in the fall – the school will pay the fee for you.
  • Get training from the teacher for any special health needs of children in the class; food allergies, diabetes, seizure disorders, etc.
  • These days may include sick days, parent-teacher conference days, and  other conferences.
  • If you are scheduled to assist that day, trade with someone.
  • On planned absences, teacher will leave lesson plans and materials on the desk in the office for you.
  • On unplanned absences (sick days), teacher will contact you about the day’s plans and supplies.
  • YOU ARE NOT RESPONSIBLE FOR LESSON PLANS!
  • For parent-teacher conferences and some planned absences, the teacher will be in the building and/or will set up for you.
  • Arrive at school before assist parents arrive, to set up.
  • At the end of the day: morning sub, leave supplies out for afternoon session. Afternoon sub, put supplies away and any other materials back on the desk in the office.
  • Check mailbox by the curb and leave any mail on the desk.
  • Turn off all lights and lock doors.

 


Substitute Teacher – 3/4’s

Teach your child’s class when the regular teacher is absent.

Details
  • Take the teacher’s place on the days that she cannot be present (for your class only).
  • Attend the CPR/First Aid class offered at SSCP in the fall – the school will pay the fee for you.
  • Get training from the teacher for any special health needs of children in the class; food allergies, diabetes, seizure disorders, etc.
  • These days may include sick days, parent-teacher conference days, and  other conferences.
  • If you are scheduled to assist that day, trade with someone.
  • On planned absences, teacher will leave lesson plans and materials on the desk in the office for you.
  • On unplanned absences (sick days), teacher will contact you about the day’s plans and supplies.
  • YOU ARE NOT RESPONSIBLE FOR LESSON PLANS!
  • For parent-teacher conferences and some planned absences, the teacher will be in the building and/or will set up for you.
  • Arrive at school before assist parents arrive, to set up.
  • At the end of the day: morning sub, leave supplies out for afternoon session. Afternoon sub, put supplies away and any other materials back on the desk in the office.
  • Check mailbox by the curb and leave any mail on the desk.
  • Turn off all lights and lock doors.

Substitute Teacher – 4’s AM

Teach your child’s class when the regular teacher is absent.

Details
  • Take the teacher’s place on the days that she cannot be present (for your class only).
  • Attend the CPR/First Aid class offered at SSCP in the fall – the school will pay the fee for you.
  • Get training from the teacher for any special health needs of children in the class; food allergies, diabetes, seizure disorders, etc.
  • These days may include sick days, parent-teacher conference days, and  other conferences.
  • If you are scheduled to assist that day, trade with someone.
  • On planned absences, teacher will leave lesson plans and materials on the desk in the office for you.
  • On unplanned absences (sick days), teacher will contact you about the day’s plans and supplies.
  • YOU ARE NOT RESPONSIBLE FOR LESSON PLANS!
  • For parent-teacher conferences and some planned absences, the teacher will be in the building and/or will set up for you.
  • Arrive at school before assist parents arrive, to set up.
  • At the end of the day: morning sub, leave supplies out for afternoon session. Afternoon sub, put supplies away and any other materials back on the desk in the office.
  • Check mailbox by the curb and leave any mail on the desk.
  • Turn off all lights and lock doors.

Substitute Teacher – 4’s PM

Teach your child’s class when the regular teacher is absent.

Details
  • Take the teacher’s place on the days that she cannot be present (for your class only).
  • Attend the CPR/First Aid class offered at SSCP in the fall – the school will pay the fee for you.
  • Get training from the teacher for any special health needs of children in the class; food allergies, diabetes, seizure disorders, etc.
  • These days may include sick days, parent-teacher conference days, and  other conferences.
  • If you are scheduled to assist that day, trade with someone.
  • On planned absences, teacher will leave lesson plans and materials on the desk in the office for you.
  • On unplanned absences (sick days), teacher will contact you about the day’s plans and supplies.
  • YOU ARE NOT RESPONSIBLE FOR LESSON PLANS!
  • For parent-teacher conferences and some planned absences, the teacher will be in the building and/or will set up for you.
  • Arrive at school before assist parents arrive, to set up.
  • At the end of the day: morning sub, leave supplies out for afternoon session. Afternoon sub, put supplies away and any other materials back on the desk in the office.
  • Check mailbox by the curb and leave any mail on the desk.
  • Turn off all lights and lock doors.

Teacher Helper 

Help prepare materials throughout the year.

Details

Throughout school year:

  • Help teacher with any tasks that may need to be done (cutting, stapling, etc.).
  • Teacher will supply directions and materials.
  • These tasks are to be done at home and returned to the school by the designated day.

 Website Maintenance

Maintain and improve the website.

Details
  • Each month, contact Teachers, Co-Presidents, Publicity chair, and Fundraising Coordinator to ask if any information needs to be added to the website. Keep information current, and delete outdated information.
  • Post Open House information in the fall and spring, and link prominently from the front page. Change the slider image and add an action button linking to more information.
  • Keep the gallery updated (be sure only backs-of-heads are showing, unless you have permission to post from everyone whose face is visible in the photo).
  • Log in at least monthly to keep the calendar and plugins updated.
  • Suggest new website features and improvements to the board, and implement approved features.

 


Weekend Cleanup Coordinator

Contact families about their weekend cleanups.

Details
  • Get the list of families signed up for weekend cleanup dates from teachers.
  • Send weekly letters with instructions about the weekend cleanup and the key code to the key lockbox to the appropriate families through the school mail at the beginning of each week.
  • If new families join mid-year, contact them to sign up for a weekend cleanup. You will receive an email when families add or drop.
  • If a family reports that they cannot perform their scheduled weekend clean-up 24 hours or more before their date, assist them in finding a family to swap with.
  • Report no-shows to Building and Grounds Chair for a fine letter to be sent.